Budget Development Calendar

Board of Education Meeting

• Review BOCES billing and identity increases in service for previous years.

Responsible: School Business Executive

Teacher Leader Team Meetings 

• Develop Needs Assessment and review projected student enrollment by area/department, grade level and building

Responsible: Superintendent, Administrators, Teacher Leaders

Board of Education Meeting

• Adopt Budget Calendar for next school year
• Foundation aid projections
• Review district expenses and identify increases for previous years - Athletics, Instructional Programs (Curriculum and Student Services)

Responsible: BOE, Superintendent, School Business Executive

Teacher Leader & Admin Meetings

• Review completed Needs Assessments and projected student enrollment by area/department, grade level and building.

Responsible: Superintendent, Administrators, School Business Executive, Teacher Leaders

Board of Education Meeting

• Highlights from Needs Assessments
• Review education highlights from Governor's proposed executive budget (State of the State)
• Establish budget parameters and identify initial gap to continue all programs

Responsible: BOE, Superintendent, School Business Executive

Board of Education Meeting #1

• Governor's Executive Budget and Waterville CSD Tax Cap Calculation
• Review of State Aid runs
• Budget Rollout: Administration

Responsible: BOE, Superintendent, School Business Executive

Board of Education Meeting #2

• Tax cap approval and bus purchases

• Budget Rollout: Athletics, Instructional Programs (Curriculum and Student Services)

Responsible: Superintendent, School Business Executive

Tax Levy Limit Due to New York State

• Tax Levy Limit Calculation due to the Office of the State Comptroller

Responsible: Superintendent, School Business Executive

Board of Education Meeting #1

• Budget Rollout: Transportation, Technology, Operations & Maintenance, Debt Service, Benefits

Responsible: BOE, Superintendentm School Business Executive

Board of Education Meeting #2

• Budget discussion and deliberation
• BOE examines fund balance options to supplement revenues if needed.

Responsible: BOE, Superintendent, School Business Executive

First Legal Notice

• Notice of Budget Hearing/Election to newspapers

Responsible: District Clerk

Board of Education Meeting #1

• By April 1, the NYS Legislature must adopt a budget. District updates its state aid projection.
• Review and Formal Adoption of next school year Budget Adoption Property Text Report Card submitted (Due by April 27)
• BOE approves election inspectors

Responsible: BOE, Superintendent, School Business Executive

Second Legal Notice

• Notice of Budget Hearing/Election to newspapers.

Responsible: District Clerk

Submission of BOE Candidate Petitions

• Deadline of 30 days prior to the budget vote. Inform candidates of legal requirements for election to BOE - file sworn statements of campaign contributions and distribute informational material.
• First sworn statement to be filed with the District Clerk and Commissioner of Education thirty days prior to vote date.
• Board candidate biographies due

Responsible: District Clerk

Absentee Mail Ballots

• Clerk must mail an absentee ballot for every qualified voter who requests one. Must be mailed no earlier than 30 days of later than 7 days prior to the election

Responsible: District Clerk

Ballot Propositions Finalized

• Propositions to be on the ballot are finalized 25 days before vote.
• Budget notice and newsletter sent to BOCES print shop and mailed nby PJ Green.

Responsible: Superintendent, School Business Official, District Clerk, Public Relations Specialist

Mail Ballots Distributed

• Mail ballots distributed no later than 25 days before the vote.

Responsible: District Clerk

Board of Education Meeting #2

• Final adoption of budget if needed
• BOCES Election and Administrative Budget Vote

Responsible: BOE, Superintendent, District Clerk

Third Legal Notice

• Notice of Budget Hearing/Election to newspapers

Responsible: District Clerk

Mail School Budget Notice/Budget Newsletter

• Must arrive in homes after the budget hearing but no later than 6 days prior to the budget vote.

Responsible: School Business Executive, Public Relations Specialist

Faculty Meeting Presentation

• Administrator compensation disclosure available and transmitted to SED via SAMS

Responsible: Superintendent, School Business Executive

Budget Hearing & BOE Meeting

6:00 p.m.
(No less than 7 or more than 14 days prior to the vote)

Fourth Legal Notice

• Notice of Budget Vote/Election to newspapers

Responsible: District Clerk

Budget Vote and Board Member Election

10 a.m - 8 p.m.

Jr./Sr. High School Cafeteria
381 Madison Street

Responsible: District Clerk

Statewide Budget Revote Day

If applicable