2024-2025 Budget Development Calendar
December 2023
Dec. 12 – Board of Education meeting:
Adopt Budget Calendar: 2024-25
Foundation Aid Projections
Responsible: Superintendent and Board of Education (BOE)
Dec. 19 –
Teacher Leader team meetings to develop Needs Assessment and review projected student enrollment by area/department, grade level and building. Find instrument here.
Responsible: Superintendent, administrators, teacher leaders
January 2024
Jan. 8 and 9 – Teacher Leader and Admin Meetings to review completed Needs Assessments and projected student enrollment by area/department, grade level and building.
Responsible: Superintendent, administrators, school business official, teacher leaders
Jan. 9 – BOE Meeting
Highlights from Needs Assessments
Review education highlights from Governor’s proposed executive budget
Review of State Aid runs
Responsible: BOE and superintendent
Jan. 23 – BOE Meeting and Retreat
Governor’s Executive Budget and Waterville CSD
Responsible: BOE, superintendent, school business official
February 2024
Feb. 7 – Board of Education meeting
- Transportation Report/Bus Purchases
- BOCES Bridges program
- Discussion of BOCES budget/programs/services
- Responsible: BOE, superintendent, school business official
Feb. 13 – Board of Education meeting
Mike Shusda, Fiscal Advisors: Long-Range Financial Plan and Tax Cap Calculation
Establish Budget parameters and goals, BOCES, Waterville CSD, BOE member
Responsible: BOE, superintendent, school business official
Feb. 27 – Board of Education meeting
Tax cap approval
Long-Range Financial Plan
Update on District’s Priorities
Responsible: Superintendent, school business official
March 2024
March 1 – Tax Levy Limit Calculation due to the Office of the State Comptroller
Responsible: Superintendent, school business official
March 5 – Board of Education meeting
- Review revenues and expenses
- Present Instructional budget
- Responsible: BOE, superintendent, school business official
March 19 – Board of Education meeting
Present budgets for transportation, building and grounds, admin, debt
Present preliminary budget and identify the initial gap to continue all programs into the next year
Responsible: BOE, superintendent, school business official
April 2024
April 2 – Board of Education meeting:
BOCES District Superintendent and WCS BOCES Board Member to present their budget and updates
By April 1, the NYS Legislature must adopt a budget. District updates its state aid projection.
The BOE examines fund balance options to supplement revenues if needed.
BOE adopts school district budget proposal
BOE approves election inspectors
Responsible: BOE, superintendent, school business official
April 4 – 1st Legal Notice: Notice of Budget Hearing/Election to newspapers
Responsible: District Clerk
April 16 – Board of Education meeting:
Formal adoption of 2024-25 Budget
Property Tax Report Card submitted
BOCES Election & Administrative Budget Vote
Responsible: BOE, superintendent, school business official
April 18 – 2nd Legal Notice: Notice of Budget Hearing/Election to newspapers
Responsible: District Clerk
April 22 – Propositions to be on the ballot are finalized 30 days before vote.
Board candidate biographies due
Submission of petitions by BOE candidates – deadline of 30 days prior to the budget vote. Inform candidates of legal requirements for election to BOE – file sworn statements of campaign contributions and distribute informational material. First sworn statement to be filed with the District Clerk and Commissioner of Education thirty days prior to vote date.
Responsible: District Clerk
April 22 – May 14 – Mail Ballots: Clerk must mail an absentee ballot for every qualified voter who requests one. Must be mailed no earlier than 30 days or later than 7 days prior to the election
Responsible: District Clerk
April 23 – Budget notice and newsletter sent to BOCES print shop and mailed by PJ Greene
Responsible: Superintendent, school business official, Public Information Officer
April 26 – Property Tax Report Card – Submit to SED/newspapers no later than 24 days before the vote
Responsible: District Clerk
May 2024
May 2 – 3rd Legal Notice: Notice of Budget Hearing/Election to newspapers
Responsible: District Clerk
May 7 – Faculty Meeting presentation – Jr/Sr High Auditorium
Budget Hearing 6 p.m. (Not less than 7 or more than 14 days prior to the vote)
Administrator Compensation Disclosure available and transmitted to SED via SAMS
Responsible: Superintendent, school business official, BOE
May 8-15 Mail School Budget Notice/Budget Newsletter – Must arrive in homes after the budget hearing but no later than 6 days prior to the budget vote
Responsible: School business official, public information officer
May 16 – 4th Legal Notice: Notice of Budget Hearing/Election to newspapers
Responsible: District Clerk
May 21 –
Budget Vote and Board Member Election
10 a.m. – 8 p.m.
Bud Dorr BOE Meeting room
381 Madison Street
Responsible: District Clerk
June 2024
June 10 – Last date to file with the District Clerk and Commissioner of Education final sworn statement of campaign contributions by candidates for membership on Board of Education
Responsible: District Clerk
June 18 – Statewide budget revote day (if applicable)
Departments & Services
business Office
Cynthia Amarosa
District Treasurer
(315) 841-3912
Morgan Screeder
Assistant Treasurer/Tax Collector
Jessie Treen
Accounts Payable
(315) 841-3815