SchoolTool

About SchoolTool Parent Portal

Waterville Central School District uses a web-based student data management system known as SchoolTool. This system allows parents to monitor their student’s progress at any time. This can be helpful to monitor attendance, work completion or grades on exams/tests. In order to take advantage of SchoolTool, you must establish an account.

SchoolTool Login

Download SchoolTool App

The SchoolTool mobile application is available to parents/guardians and students who have a SchoolTool parent portal account and an iOS or Android device. App users can log in to see information about student schedules, assignments and attendance.

Apple App Store Google Play Store

Instructions

Upon downloading the app to your mobile device, you will be asked to enter the URL for our school district. Enter Waterville’s SchoolTool Address:

https://st7.schooltool.com/Waterville

Enter your username and password for the Parent/Student Portal. Note: If you have previously logged into the portal via a web browser then your login is the same. In not, please contact the main office at the appropriate building.

App Interface and Details

After logging in successfully, parents and students will be presented with a home screen that shows a list of students to whom they have access. Navigation menus are available in the upper left hand corner, on the home screen, and through a horizontal menu which is located on each student record. These menus will allow you to obtain more detailed information.

The items available in the menus are dependent on the type of user you are.

Activity: This view provides a quick snapshot of today’s activity (specifically today’s attendance records and assignments).

Contacts: This view displays a list of all of the student’s contacts. Click on the relationship icons to see a legend of what each icon means.

Contact Order: This view shows the student’s call order. Because contacts can have more than one phone number, you might see a contact listed multiple times.

Grades: The Grades view shows any available marking period grades for the current school year. You’ll see a blue bar for each marking period; scroll down to see a separate section for final grades at the end of the list. For descriptor-based courses (typically elementary courses), you may see multiple rows of topics and associated scores. Click on any of these values to see more information about that score.

Assignments: The Assignments screen shows all assignments and any assignment scores that have been received.

Note that published marking period grades available on the Grades screen may differ from the averages calculated here.

Schedule: The Schedule screen shows a quick view of the student schedule, either for the current day or for the full year.

Attendance: The Attendance screen displays daily and period attendance information.

Push Notifications

Push notification settings can be found by clicking the icon with the three horizontal lines in the upper left hand corner of the app. Use this area to choose whether or not to receive notifications. For iOS users, the options in the Settings screen work in conjunction with the Notifications settings on your device. Notifications must be enabled in both areas to receive notifications.

Receive Push Notifications: Determines whether or not you’d like to receive push notifications.

Assignment Graded: When an assignment grade is entered or modified, users who have notifications enabled will receive a push notification.

Marking Period Graded: When marking period grades are published, users who have notifications enabled will receive a push notification.

Direct Notifications: Teachers can send messages directly to students who have opted to receive direct notifications.

Daily Attendance: Parent portal contacts and students will receive a push notification if they or one of their students has been marked absent for daily attendance.

Trouble Logging In?

If you are using a bookmark to access SchoolTool, please be aware the login page changed during the summer of 2023. Create a new bookmark after signing in using the current SchoolTool login page.

Other Troubleshooting

Clear your browser cache and restart your browser.
Verify the user email is spelled correctly.
Verify the user password is typed correctly.
Verify that you are clicking the correct button that is intended for your SchoolTool login.

SchoolTool FAQ's

How do I find my child’s grades?

Go to the Grades tab.
Select the appropriate School Year for the grades you want to see.
In the View drop down change to Final Grades and you will get those.
Change View drop down to Assessment Grades and you should get all Final Exam grades including Regents for the selected school year.
Change the View drop down to Marking Period Grades (10 weeks) and the “for” drop down to the marking period you want to see and you will get those grades.
Change the View drop down to Progress Report Grades (5-weeks) and the “for” drop down to the marking period you want to see and you will get those Progress Report Grades.

NOTE: The Assessments tab contains the results for any 3-8 NYS Assessments your child has taken. The 3-8 exams are graded on a 1-4 scale (Performance Level).

How come I can see Final Averages for each course, but not 4th Marking period grades?

We don’t have a great answer for this one, other than this is the way SchoolTool works. We set a “publish” date for when we want Marking Period Grades & Progress Report Grades to show up in the Parent Portal. We set the “publish” date for the 4th MP grades for the end of the month as we still need to collect & enter grades for our off campus students and regents scores. Unfortunately, there is no such “publish date” option for Final Averages. Once a teacher enters all the info they need to enter the system publishes Final Averages automatically.

How come I did not know that 5 week progress reports were available in the Parent Portal?

How do I access the 5 week progress report once I am logged in?

I can’t login/forgot password.

First thing you should know is that your account will “lock” 10 minutes AFTER the 5th unsuccessful log in attempt. If you have forgotten your password, try to log in, when it tells you wrong username or password, click on the blue Forgot Password link. Enter your email address on the next screen and a new password will be sent to you (it will come from schooltool@schooltool.com). You can then go in and change it under the “account” tab. If all else fails, email us at cfancett@watervillecsd.org

How come I can’t see all of my children?

What do I do if my contact information is wrong?

What is the difference between Progress Report Grades & Marking Period Grades?

Marking Period Grades – Those are the grades students receive every 10 weeks and those are the grades that would show up on what we traditionally refer to as “Report Cards”.

Progress Report Grades – Those are a student’s grades at the half point of the marking period. These “Progress Report Grades” are done to help parents and students monitor student progress 5 weeks into each Marking Period. NOTE: Progress Report Grades are just an update on student progress.

It would be nice to have everything (progress reports, report cards and missing assignments) sent directly to email. It is a bit of trouble to have to find my way to the Parent Portal and login.

Getting all the information the Parent Portal offers parents into an email is not something SchoolTool is set up to do. I will admit, that like anything new, there is a learning curve. I think if we all work together and stick with it we will find the Parent Portal more useful than emailing items. Once the Tab names (and what info is under each tab) become more familiar, I think you will find the system pretty efficient.

Can a student set up a portal account of their own?

Unfortunately SchoolTool is not set up that way. We encourage any parent who wants to share their password with their student to do so. This is a read only site and nothing can be changed (except the password). A password can be reset anytime just by contacting cfancett@watervillecsd.org.

For immediate assistance regarding user access contact:
Chelsey Fancett: Grades 7-12 at (315) 841-3818
Sheri Brennan: 6th grade at (315) 841-3782

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